Operate your portfolio
like a modern business.
Stop managing roofs, HVAC, paving, and capital improvements in scattered spreadsheets. Fieldaira Business Hub centralizes RFQs, approvals, purchase orders, and vendor compliance across all your properties.
- ✓Multi-Property Governance: Switch between office parks, retail centers, warehouses, and HOAs instantly.
- ✓Structured Procurement: Issue RFQs → Side-by-side bid comparison → Automated PO generation → Milestone approval.
- ✓Automated Compliance Guardrails: Proactive alerts for expiring COIs, workers’ comp, and unconditional lien waivers.
Why Facility Directors & Property Managers Choose Fieldaira
Transform decentralized maintenance chaos into a unified procurement engine.
The Legacy Chaos
- • Lost email chains with varying contractor bid formats and hidden exclusions.
- • Spreadsheet tracking that goes out of date the minute an unexpected change order occurs.
- • Expired insurance certificates discovering only after an on-site property damage claim.
- • Missing lien waivers exposing properties to contractor liens and legal holdbacks.
The Fieldaira Method
- • Standardized digital RFQs with automated side-by-side comparison tables.
- • Direct purchase order and milestone approval workflow with auditable logs.
- • Automated insurance tracking with notifications 30 and 15 days before COI expiry.
- • Mandatory unconditional lien waiver capture attached to invoice release.
Core Modules Built for Scale
RFQ & Bid Comparison
Distribute specifications to multiple approved contractors and evaluate line items side-by-side.
Approval Hierarchy
Route approvals based on spend thresholds: property manager, regional VP, or board sign-off.
Purchase Orders & Draws
Issue formal PO numbers tied directly to approved quote line items and release progress payments.
Vendor COI Compliance
Centralize insurance documents, endorsement verification, and automated renewal requests.
Multi-Location Reports
Analyze historical maintenance costs per square foot across your entire real estate portfolio.
Preventative Maintenance
Schedule recurring inspections, HVAC seasonal tune-ups, roof sweeps, and life-safety checks.
Engineered for Every Asset Class
Frequently Asked Questions
Can our existing contractors submit bids if they do not have Fieldaira accounts?▾
Yes. When you issue an RFQ, contractors receive a secure link where they can submit estimates, upload COIs, and propose timelines without paying for a software subscription.
How does Fieldaira integrate with existing accounting systems?▾
Fieldaira provides standard export formats and API hooks to sync approved purchase orders, vendor invoices, and lien waivers with leading enterprise accounting packages and property management ERPs.
Who owns the property document and warranty data?▾
Your organization retains complete ownership and data governance. All asset documents, photos, and compliance records are isolated in your tenant partition and exportable at any time.
Clean up your property procurement today.
Schedule a customized walkthrough with our enterprise team to see how Fieldaira organizes your property assets.
Schedule a Consultation →